This ensures you won't forget anything. Things cannot hide tasks that you can’t work on right now because Things does not support sequential projects. In Things, tags are pretty much only for filtering your tasks and projects. Gone are the days of contexts – a carry-over from David Allen’s Getting Things Done methodology. Price: $19.99     View in the iOS App Store. @asktimothybuck That's on our roadmap for this year. I've owned every version of OmniFocus, and only Things version 3. Creating, editing, and completing projects on macOS is easy in both OmniFocus and in Things. How do OmniFocus and Things help you sort through your tasks and identify which tasks are available for you to work on? Cultured Code has a support page that explains how to import your todos from the following sources: Header image from Unsplash. When you assign the “when” date to a task, that implies that you intend to work on that task on that date. Things 3 in my opinion does a better job of quickly displaying the information I want to see and reduces the number of taps/clicks to complete a task. Things 3 has multiselect on iOS, and Omnifocus does not. When a company builds a tool that I use every single day to be productive for years at a  time, I'm happy to support them with my dollars. It’s colorful, spacious and full of delightful animations that make using the app a joy, something I could never say about the staid OmniFocus. I paid for Omnifocus apps but they're very tough to get to grips with. In particular, here you can compare Omnifocus (overall score: 8.3; user rating: 95%) vs. Scrumy (overall score: 7.2; user rating: 90%) for their overall performance. To say it has run my life over the past 4 years is an understatement, so it was a no-brainer to purchase OmniFocus 3 when it … If you have at least an iPhone, an iPad, or a Mac, you can use Things, and you can use OmniFocus. Earlier, we talked about project templates, which are handy for those projects you do every now and then. To make the same change to ten items is a huge, repetitive annoyance. Anyways, these 11 alternatives to OmniFocus give you the power to get things done no matter what platform or operating system you use. There’s no “or later” bit in Things; once you assign a “when” date, Things will continue to show that task in its Today view until you complete it, delete it, or reschedule it. You may have also seen me on the YouTube channel Keep Productive, on OmniFocus.com, or on The Sweet Setup. On macOS, both OmniFocus and Things offer Quick Entry. For some people, that might be a dealbreaker. I consistently need more time to add a task to OmniFocus than I need to add a task to Things. I’ve yet to run into a repetition schedule that I could not set up in either app. And I noticed that a key difference between those people and myself was that I consistently used a task manager while they didn’t. After trying both apps for a while, you’d go with your gut. Omnifocus is a specially designed task management solution dedicated for Mac computers and iOS mobile devices (iPhone, iPad). We all have projects that we do every now and then. Using Quick Entry hardly disrupts your work and is a 10 out of 10 experience in each app. We’ve talked about the usability of the two apps throughout this review. What about organizing those tasks into projects, though? While the former two are full-fledged, the Web client comes as a companion, mostly for people who want to access OmniFocus from … Things 3 is sold as three separate apps—iPhone, Mac and iPad. (But if you don't want to wait, I certainly understand!). Headings are just a visual feature; they don’t do anything, but they can help you structure your project. I also will not cover the automation features and Siri integration that you’ll find in OmniFocus and Things. Things, instead, has Areas, which are like OmniFocus’s folders. Again, we’re talking seconds here, but it can feel frustrating if you normally fly around your phone or your iPad. Things 3 isn’t just designed to look good. In OmniFocus, you can create folders and sub-folders, which contain projects. I highly recommend that you complete each of these. Mind you, we’re talking about a second or two here. For someone like him, OmniFocus is a great choice, because OmniFocus’s flexibility allows him to choose exactly what to show when. We’ll review the differences so that you can decide which task manager is right for you. Conversely, Things is supposedly only so easy to use because it is deliberately limited in some ways, such as in the lack of support for sequential projects. Long story short: OmniFocus and Things are important to me. So let’s see how they stack up. The iPhone app is my primary tool for keeping organized. That said, the Things interface for setting up repetition is clearer than OmniFocus’s. This is handy if you receive lots of work assignments by email. Here's what else you need to know to Get Up to Speed and On with Your Day. The system enables users to efficiently manage, organize and delegate tasks and projects. Yes, you can. Popular to-do app Things was updated to version 3.13.2 today, ... Could never understand why people use Things when OmniFocus exists. View alongside the iPhone app in the iOS App Store. Things is more opinionated. Things is, again, simpler and more opinionated, while OmniFocus is more flexible yet takes more time to master. First of all, it’s great to be able to use the app free for two weeks. Let’s get one thing out of the way: Which devices do you need to run OmniFocus or Things? Things’s lack of a built-in review feature doesn’t stop you from reviewing your projects. They do all work together, of course. Deciding to move my life to another app was a big decision for me. I am quick to support people who create high-quality apps. You can also see which one provides more features that you need or which has more flexible pricing plans for your current budget. Powerfully productive. These days, I use Things 3 because it’s easier to use and because I don’t like to work on too many projects at once. The whole … Slowly, many of my friends started the transition to Things 3 from OmniFocus 2. Second, complete the intro projects. ... 3. Things 3 has a simpler, more sophisticated design. Your task manager should contain most or all of the things you want to do. What about organizing your projects into folders or into a hierarchy? That's the entire point … Things 3was out for many months before I even looked at it. But while I could see someone using Things exclusively on their iPhone, I think OmniFocus is not suitable for iPhone-only use. The difference lies in the other types of dates available. For example, OmniFocus lets you create sequential projects, in which you are meant to complete tasks in a fixed order. To answer that question, we will compare OmniFocus with Things on various parts of a project-based workflow: We will also take a separate look at each app’s design and usability. There are some useful things you can do with automation and with Siri, but I consider these power user features that for the vast majority of users are somewhere between irrelevant and “nice to have”—but not critical. In Things you can also create a checklist within each task. If that sounds complicated, trust me on this: for planning ahead, Things is better. Can you capture your projects accurately? For example, you can create tags with location-based notifications. Wunderlist is an effective task listing software for businesses and individuals who want to get things done in time. By contrast, Things has a date that I’ll call—even though it sounds a bit odd—the when date. OmniFocus allows you to capture lots of detail, while Things keeps your organization simpler. You can tap it to create a task where you are, you can slide it to the left to add a task to the inbox, or you can drag the button to somewhere else on screen, and Things will create a task or project there depending on the context. Overall, OmniFocus gives you more flexibility in organizing your projects. One key part of my workflow is using project templates, which you can, blessedly, do in both OmniFocus and Things. I’ve worked with plenty of people who got bogged down on setting up OmniFocus—and found that when the switched to the simpler Things, they stopped tinkering with their task manager and started getting stuff done. I have no idea. For example, if you want to learn how to care for an orchid, and you found a YouTube video that explains it that you want to watch later, you can send that video to OmniFocus or to Things. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. Whichever app you choose, using project templates is easy, and that's a big plus. You can use it on just one device or on some combination of devices—you’ll have a great experience either way. Learn an OmniFocus system you can rely on. If you don’t want to do that, or if you can’t, then here’s my opinion: Things 3 is the best task manager for most people. I like easier. The most important reason people chose 2Do is: Being organized helps me be more productive and helps me make progress towards my goals—I would absolutely be less productive if it weren’t for my task manager. In Things, you only tap the back arrow at the top and then drag the magic plus button to where you want to create the project, or you tap the button and choose “New Project”. When you defer a task until a certain date, you imply that the task is not available to work on until that date, or that you don't intend to work on it until that date. Oops! But what about projects and tasks that repeat often, perhaps on a fixed schedule? There is a learning curve to setting them up, but they are very customizable. With tools to help tame the chaos, you can focus on the right tasks at the right time. Things 3 images from Press Kit. That way the tasks in this project won't show as available. What’s this like in the two apps? Ideally, you would try Things for two weeks, forcing yourself to use it fully. You really need to be willing to spend time setting them up properly. But every now and then, a new app came along that caught my interest. Price: Free with the iPhone App     View alongside the iPhone app in the iOS App Store. Can you group them in ways that make sense to you? Things is virtually the same between these devices. Download Free Trial. When it comes to working with dates, too, both apps cover the basics. Tick-off all your professional and personal to-dos. The Apple Watch app allows users to add and mark tasks complete, but I primarily use it via the watch face complication. I test drove OmniFocus and Things simultaneously and found myself picking up Things more quickly. I’m Peter Akkies and I’ve created successful video courses on both OmniFocus and Things. (If you want to do step 3, you'll need the Mac app.). To the first point, with native automation Cultured Code has made significant inroads to mitigate some of the abilities lost by not having an API. A different way to organize your tasks and projects is using tags. I won’t consider the price of the apps. If you’re going with OmniFocus, I suggest at least using the iPadOS or the macOS version too. You can decide how important that is to you. For some people, the simplicity of Things is appealing. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. When you’ve figured out what to work on, you’ll also want to decide when to work on those tasks. Adding tasks is faster in Things because of the magic plus button. Haha!). Todoist has no way of creating this sort of contextual division. The weekly review is the foundation of a productive workflow. This means that OmniFocus gives you more options for working with dates than Things does. getting-things-done notepad project-management task-list tasks. If you tend to over-plan, you might be more productive with Things because it encourages you to spend less time planning. Well, for one thing, as I tried to convey at the start, other people are always commenting on how organized and how on top of things I am. By contrast, OmniFocus keeps track for you as long as you mark each project as reviewed when you’re done with it. Then again, OmniFocus’s review functionality is essentially limited to keeping track of when you’ve last reviewed each project, and when you next want to review it. Similarly, Omnifocus and ToDo have a user satisfaction rating of 95% and 100%, respectively, which indicates the general response they get from customers. OF is powerful, yes, but my main gripe isn't with its complexity, but rather that its complexity is paired with a lack of flexibility. Whenever you want to do the project again, you simply create a fresh instance of it and walk through the steps, or tasks. That way, the project tasks won't show as available under the Anytime view unless you're working on an active instance of the project. "Creating projects, actions, and managing them is simple and straightforward. So why did I make the switch? Do you also want people to compliment you on how organized you are? Download Importer from the Cultured Code website. Please note that only the Pro version of OmniFocus provides AppleScript support, so it will only work if you have that version installed.". The list of alternatives was updated Dec 2020. Includes specific steps for OmniFocus and for Things. There is also OmniFocus for the Web, a browser-based version of OmniFocus. It’s a little different for OmniFocus. OmniFocus is a great alternative for people who have an unusually large number of projects, or unusually complex projects. Within a project, you can have tasks, which can have sub-tasks. Of the 3 I'd say Things 3 looks like the best option at the moment, though I'm not sure if I want to spend so much money AGAIN on yet more task list apps. Will you ever switch back to Omnifocus? I encourage you to read until the end, because I’ll be sharing some free resources to help you make better use of whichever of these two apps you end up choosing. OmniFocus for the Web is useful in a pinch, but I do not recommend using it as your main task manager. For iPhone, iPad and Mac, Cultured Code has included intro projects that walk you through the apps' features, help you create an account and set up sync with Things Cloud. The whole … These work as you would expect. I've been using Omnifocus 2 for this purpose since it was released in 2014. Good software takes a lot of talent, time and effort to create. Headings gives you another level. Omnifocus Pro is still the most powerful personal organization tool out there, but possibly because of that additional power, it's more difficult to learn and use. In general the answer was "it feels easier." Maybe. But if you have an unusually large number of projects, or if you want to capture your projects very accurately and with a high level of detail, OmniFocus is better for that. So the two apps approach hierarchical organization differently, but either way you can go several layers deep. In OmniFocus, there are defer dates. But because Things has the “when” date built in, it does a better job of helping you schedule tasks for the future and of showing you what you’ve already scheduled. You’ll also receive my weekly article on productivity (every Sunday). ... 2020 3:03 pm PDT by Juli Clover. Things 3 in my opinion does a better job of quickly displaying the information I want to see and reduces the number of taps/clicks to complete a task. Anyway, in a sequential project, OmniFocus can hide tasks that are “blocked” by prerequisite tasks, so that you can view only those tasks that you want to work on. In Things, you can create an Area titled Project Templates and assign a date of “Someday” to the template. These days, I use Things 3 because it’s easier to use and because I don’t like to work on too many projects at once. It does not offer any features to help you perform the actual steps involved in a review, such as checking that all tasks in the project are still relevant, or making sure that all due dates are still correct. So it had better be easy and fast to capture tasks. Cultured Code has done it again. OmniFocus has a log of features; Things focuses on simplicity. Overall, Things has a small advantage because it’s a bit faster to capture tasks, particularly on iOS and iPadOS. And each lets you use a workflow such as David Allen’s Getting Things Done. I really love the Today, This Evening and Upcoming views. Adding a task to the inbox is fast in either app, but if I want to assign the task to a project right away, or set a date, it’s just faster in Things. OmniFocus does not have such a built-in perspective, but you can create your own. Here too, OmniFocus allows for more flexibility while Things is more opinionated. Just like with Omnifocus, I find it really helpful to have both the Mac and the iOS apps. Note: I’ve changed my opinion a bit since I shot the video. In OmniFocus, creating a project requires tapping Home, then Projects, then the relevant folder, and then pressing the “New Project” button. I love the magic plus button. (Of course, if you live in a civilized country such as The Netherlands, the government will take care of most of this for you. OmniFocus is a great alternative for people who have an unusually large number of projects, or unusually complex projects. 26 in-depth OmniFocus reviews and ratings of pros/cons, pricing, features and more. This post also includes an audio recording, taking from his podcast, Process. Both apps let you assign due dates, although they’re called deadlines in Things. *Note: Ken from Omnifocus told me multiselect will be coming to Omnifocus for iOS later in 2017. The video version of this review. You can unsubscribe any time. Customer Support: 4.3 / 5 OmniFocus has more options, with a steeper learning curve and a more complex interface. I use it all day long to create, organize and mark complete tasks and projects. OmniFocus follows the GTD technique more closely where Things is slightly more flexible. Areas contain Projects and within projects, you can set up headings. You can save a lot of time and energy by writing down the steps involved in such projects once and saving the steps for next time. Just saying. Confusing jargon. Things 3 is limited, but it's much smoother of an experience. I immediately disregard answers like "the design is beautiful" or "it has this one cool feature" but those weren't the answers I got.